StaffSync logoStaffSync
LIVEGPS + Photo verification now on every plan

Run every shift. See every site. In real time.

Stop chasing your team across WhatsApp, paper rosters, and inbox emails. StaffSync gives operations leaders a live command view of every shift, every site, and every worker — verified by GPS and photo.

Request DemoSee the Product
Live in days · not monthsFills emergency shifts in < 10 minutesPhoto + GPS proof on every clock-in
All sites operational
Shifts covered
94%+6%
Clocked in
127
Open shifts
3
Live site coverage4 of 4 sites
  • Main Gate · Site A
    6/6On site
  • Tower B · Front Desk
    4/4On site
  • Warehouse · West
    2/3Filling
  • Riverside Mall
    5/5On site
Activity feedLive
  • R. Morris clocked in09:12
    Main Gate · GPS + photo verified
  • Emergency shift broadcast09:08
    Tower B · 14:00–22:00 · sent to 12
  • Leave approved08:54
    A. Patel · Nov 25–27
9:145G
StaffSync · Today
Friday, 22 Nov
Next shiftInside geofence
Main Gate · Site A
07:00 – 15:00
Emergency shift
Tower B · 14:00–22:00 · first to accept wins
Ops Manager
Front gate covered? Photo confirmation please.
Trusted by operations teams
SecureForceProGuardCleanCoFacilityProBuildRightNightWatchClearPathSummit FM
Operational outcomes

Time saved. Coverage solved. Proof on every shift.

StaffSync isn't a new tab to check — it's the tab that replaces five others.

12+ hrs
Saved per supervisor / week
Rosters, payroll exports, and shift-coverage chasing — all reduced to a few clicks.
100%
Attendance with proof
GPS coordinates and a face photo logged on every sign-in and sign-out.
< 10 min
Emergency shifts filled
Push to all eligible workers — first to accept gets the shift.
Day-one
Audit-ready records
Every clock-in, leave decision, and admin action stored immutably for compliance.
Why teams switch

From chaotic shift days to one calm dashboard.

Most operations teams are still running on WhatsApp, paper, and trust. Here's what changes when StaffSync replaces it.

Before StaffSync
  • Rosters in WhatsApp threads
    No source of truth. Managers piece the schedule together from chats.
  • Buddy punching & fake clock-ins
    No way to prove who showed up — or where they actually were.
  • 45 minutes of calls to fill a no-show
    Supervisors chasing replacements while a post sits empty.
  • Document chasing over email
    Certifications expire silently. Lost PDFs. No audit trail.
  • No record when something goes wrong
    Disputes turn into he-said-she-said. Compliance teams can't reconstruct events.
With StaffSync
  • One scheduling calendar
    Reusable templates, conflict detection, day / week / month views.
  • GPS + photo verified attendance
    Server-side geofence check on every clock-in, with a face photo logged.
  • Emergency shift broadcasts
    Push to eligible workers — first to accept locks the shift in under 10 minutes.
  • Document workflows with status
    Request, issue, and track every certification — encrypted per organization.
  • Immutable audit logs
    Every admin action is recorded — searchable evidence for clients and regulators.
The Platform

See every feature, live.

Every capability built for real shift-based operations — not generic HR software.

Calendar-Based Scheduling

Day, week, and month views. Build from templates. Fill vacancies in minutes.

  • Reusable shift templates for recurring schedules
  • Emergency shift broadcasting — first accept fills the gap
  • Conflict detection prevents double-booking
  • CSV + ICS export for payroll and calendar sync
Explore this feature
Nov 18–22 · Site A
DayWeekMonth
Mon
Tue
Wed
Thu
Fri
R. Morris
07–15
Open
22–06
A. Patel
08–16
D. Chen
16–00
K. Brown
07–15
R. Morris
15–23
A. Patel
08–16
Open
00–08
D. Chen
07–15
Full Feature Set

Everything your operation needs.

From the first shift assignment to the final audit log — one platform covers it all.

Shift Scheduling

Templates, bulk creation, emergency broadcasts — build your full schedule in minutes.

Learn more

GPS Attendance

Three geofence types enforced server-side. Photo capture on every clock-in.

Learn more

Leave Management

Formal request-approval workflow. Approved leave automatically protects shifts.

Learn more

Messaging

Real-time direct and group chat. Org-wide announcements with read receipts.

Learn more

Documents

Request certifications, issue documents. Per-org KMS encryption on every file.

Learn more

Roles & Permissions

16 permission subjects, custom roles, immutable audit log on every admin action.

Learn more
Industries

Built for your industry.

StaffSync is purpose-built for organizations where employees work in shifts at physical locations.

Security Services

GPS + photo verification for every guard post. Emergency shift coverage without phone calls.

See how it works

Facilities Management

Multi-site workforce coordination across every property with geofenced attendance.

See how it works

Cleaning Services

Prove every site was staffed, every shift. GPS-verified attendance for every client.

See how it works

Field Operations

Every crew certified, scheduled, and at the right project site.

See how it works
Implementation

Live in days. Not months.

A short, hands-on onboarding gets your sites, geofences, and team running on StaffSync in under a week.

  1. 01Day 1

    Kickoff & site setup

    We map your organization, sites, and reporting structure with you on a single call. Geofences are drawn on Google Maps.

  2. 02Day 2

    Team import & roles

    Bulk-invite your team, configure roles & permissions, and load your first shift templates and document requirements.

  3. 03Day 3

    Pilot site live

    Your first site goes live with GPS attendance and the mobile app. We sit with your supervisors on the first shift change.

  4. 04Week 1

    Full rollout & handover

    All sites onboarded, audit reports configured, and your team trained. You have a dedicated contact for the first 30 days.

Platform Architecture

Two portals. One connected platform.

Admins manage from the web. Employees act from the phone. Every action syncs in real time.

Admin & Manager Portal
Browser-based web application
  • Configure organization, sites, and geofences
  • Build and assign shifts from the scheduling calendar
  • Review GPS-verified attendance records and photos
  • Approve leave, manage documents, set permissions
  • Access full audit logs and org-wide announcements
Employee Mobile App
iOS & Android · React Native
  • View shift schedule in calendar and list views
  • GPS geofenced clock-in with photo verification
  • Submit leave requests and track approval status
  • Access issued documents with secure download links
  • Direct and group messaging with the team
  • Push notifications for all key events
What Teams Say

Built for operations teams.

“We replaced six WhatsApp groups and a printed roster with a single dashboard. Every post is covered, every clock-in is GPS-verified — and our clients see the proof.”

−92%
Time spent on rosters per week
Operations DirectorSecurity Services · 240 guards

“Document chasing was an HR full-time job. Now every certification has a status and an expiry alert. We caught three expired permits in our first month — before audit found them.”

0
Missed compliance documents since switching
HR ManagerFacilities Management · 8 sites

“A no-show used to mean 45 minutes of phone calls and a half-empty site. Now the emergency broadcast fills the shift before my coffee is cold.”

< 10 min
Average time to refill an open shift
Site SupervisorCleaning Services · 120 cleaners
AWS KMS Encryption
Per-org encryption keys
Multi-Tenant Isolation
Data never shared cross-org
JWT Auth + HTTP-only
No token JS exposure
Immutable Audit Logs
Every admin action recorded
iOS & Android
App Store + Google Play
10 Push Notification Types
Real-time alerts
Full Security & Infrastructure Details
FAQ

Common questions

Everything operations leaders ask before getting on a demo with us.

Most operations are running on StaffSync within 3 working days. We handle data import, geofence setup, and first-shift onboarding with your supervisors directly.

Ready to See StaffSync in Action?

Book a 30-minute demo tailored to your operation. Our team will show you exactly what matters for your workflow.

Request a DemoContact Us